MatterSpace

MatterSpace® is a secure, plug-and-play hardware and software appliance that quickly installs in a customer's network environment, integrating their eRecords systems with downstream eDiscovery products and services.

MatterSpace "crawls" the enterprise network to identify, preserve, collect, index, and de-duplicate all accessible structured and unstructured electronically stored information (ESI) for all identified custodians and sources. This includes all enterprise accessible desktops, file shares, Exchange/Domino email, SharePoint, Symantec Enterprise Vault, ZANTAZ EAS, EMC Documentum, Open Text, etc. It also facilitates collaboration among all concerned parties and monitors and tracks all matter-specific ESI communications and events, including litigation holds.

MatterSpace is a comprehensive, auditable Evidence Lifecycle Management (ELM) solution that speeds up matter-specific ESI delivery by a factor of ten — with improved quality — while dramatically reducing the risks and costs of ESI processing and legal review.

Key features include:

  • The ability to create a separate database, or "matter space," for each matter or case, enabling true evidence lifecycle management on a case-by-case basis
  • Role-based permissions, collaboration and communications that enable comprehensive tracking, auditing, and reporting of all ESI-specific activities and events in compliance with the amended Federal Rules of Civil Procedure (FRCP)
  • The ability to collect native files and associated metadata from their respective source locations to ensure preservation of evidence
  • Complete and accurate tracking and reporting of chain of custody for each de-duplicated native file through identification, collection, search, and delivery
  • Robust searches of ESI that reduce the volume of material produced for review by outside counsel
  • The ability to utilize collected documents in export review repositories for re-use without re-collecting

Whether you adopt MatterSpace as an enterprise solution or as a service, you can reduce the risks and costs of managing ESI through:

  • Achieving a comprehensive understanding of all relevant, matter-specific ESI
  • Obtaining faster ESI delivery and better quality results with automated and repeatable appliance-based processes
  • Reducing the need for third-party ESI processing and legal review by de-duplicating and culling documents
  • Locating the information critical to developing optimal legal strategies
  • Preparing for the initial meet-and-confer conference more rapidly and thoroughly
  • Creating an audit trail of all matter-specific ESI-related activities and events (including litigation holds) that complies with the amended Federal Rules of Civil Procedure